Hours of operation for ALL Vital Statistics Requests
8:00 a.m. to 4:00 p.m. Weekdays except when otherwise noted
Closed all Legal Holidays
The Ashtabula County Health Department can now issue Birth Abstracts for anyone born in the State of Ohio from 1909 to present date. We have been granted Statewide Birth Issuance from the Ohio Department of Health Vital Statistics Office as of December 2010.
The Ashtabula County Health Department can issue Death Records from the Ashtabula County General Health District from 1909 to present date which includes all of Ashtabula County with the exception of Ashtabula City and Conneaut City. Death Certificates are filed according to where the death occurred.
Certified copies of birth and death certificates have a raised seal and are stamped by the Registrar of Vital Statistics.
Birth Certificates: A written request must contain the full name at birth, date of birth, place of birth, father’s name, father’s birth state, mother’s maiden name, mother’s birth state, name, address and phone number of the person making the request, signature and a return mailing address and phone number. Please send a check or money order for the amount necessary along with a self-addressed stamped envelope.
Death Certificates: A written request must contain the full name of the deceased, date of death, place of death, name, address and phone number of person making the request, a signature and a return mailing address and phone number. Please send a check or money order for the amount necessary along with a self-addressed stamped envelope.
Records Request Information
The fee for a certified copy of a birth or death certificate is $25.00 (effective 2/1/2016)
Please see the instructions below to request a certified copy either “By Mail” or “In Person”.
The fee for a burial permit is $3.00
Listed below are two additional Health Departments in Ashtabula County which issue certified copies of death certificates:
Ashtabula City Health Department
4717 Main Ave.
Ashtabula, OH 44004
Conneaut City Health Department
327 Mill St.
Conneaut, OH 44030
Certified copies may be requested by first class standard mail.
The fee is $25.00 each.(No PERSONAL CHECKS for request by mail ) CERTIFIED BANK CHECK, or MONEY ORDER ONLY
If paying by personal check in person at the Ashtabula County Health Department it must be a local check. Make sure you have ID and a working phone number.
There will be a returned check fee charges by the Treasurer’s Office per ORC Section 321.48 for all returned checks.
Please mail requests to:
Ashtabula County Health Department
12 West Jefferson St
Jefferson, OH 44047
(440) 576-6010 Option 3
For a quicker return, please enclose a PREPAID, SELF ADDRESSED U.S. Postal Priority Mail Envelope and your birth/death certificates will be returned to you.
Certified copies are $25.00 each. You may come to the office and purchase a copy of a birth or death certificate any weekday from 8:00 am to 4:00 pm. (Closed all legal holidays)
There will be a return check fee charges by the Treasurer’s Office per ORC Section 321,48 for all returned checks.
Birth and death records are on file by place of occurrence. The Ohio department of Health houses records for:
Birth: December 20, 1908 – present
Death: January 1, 1954 – present
Marriage Abstracts: January 1, 1954 – present
Divorce Abstracts: January 1, 1954 – present
Your request may be sent to:
The Ohio Department of Health
P.O. Box 15098
Columbus, OH 43215-0098
ODH Birth/Death Application
The Ohio Historical Society has death records from december 20, 1908 through 1944. Your request may be sent to:
Ohio Historical Society
Research Services Department
1982 Velma Ave.
Columbus, OH 43211-2497
Historical Society Request Form
Birth and death records from 1867 to 1908 are filed at the Ashtabula County Probate court, if recorded. Your request may be sent to:
Ashtabula County Probate Court
25 West Jefferson St.
Jefferson, OH 44047
If you were adopted you will need to request your birth certificate from the Ohio Department of Health. After an adoption, the original birth record and all other legal documents related to the adoption are sealed and are not accessible except under certain procedures specified by state law.
For more information
Contact the Ohio Department of Health
- Bureau of Vital Statistics
- 246 N. High St. PO Box 15098
- Columbus, OH 43215-0098
Birth Outside US, But Child Of US Parents
You may request a birth certificate from;
U.S. Department of State
Passport Services, Correspondence Branch
1111 19th St. NW, Suite 510
Washington, DC 20522-1705